Job Introduction
We are looking for an experienced Procurement Coordinator to ensure the smooth flow of products and services in our Hoddesdon location. This includes buying them, managing stock levels, and negotiation with external suppliers. You'll handle purchase requests, orders, and any issues with quotes, invoices, or deliveries. You'll also keep track of everything with reports and updates to the vendor database. Basically, you'll make sure things get ordered on time, delivered as expected, and paid for correctly.
At Pharmaron we offer:
- Vibrant and dynamic employment – we are a highly specialised, growth company operating in a critical sector of the economy – our future is strong and exciting!
- Opportunities to develop your skills and yourself – our rapid growth brings greater opportunities for you to learn and grow faster!
- A great team where we all support each other – enjoy your work – after all you spend about a third of your time here!
Key roles and responsibilities:
- Collaboration with Procurement Managers and Directors to support for negotiations preparations.
- Manage all incoming purchase needs and/or needs related to Purchase Order management.
- Communicate (written and verbal) clearly and professionally with internal and external stakeholders to resolve issues relating to quotes, invoices, purchase orders, delivery receipts, and payments.
- Prepare purchasing reports as needed, including departmental metrics reporting.
- Add vendors or make updates to the vendor database as needed.
- Ensure timely management of orders in line with company policy from raising PO’s through to dealing with queries on invoices in support of Finance, resolving any issues or discrepancies that might occur during that process.
- Responsible for the updating of the delivery tracker when Purchase Orders are initiated.
- Coordinate deliveries, working closely with Lab Services team and Materials Management Team, ensuring delivery dates and any associated changes are communicated to the relevant users.
- Administrate the GRN process; ensuring items received are closed out accordingly.
- Archive and File all POs and GRNs appropriately.
- Maintain good professional working relationship with Internal and external stakeholders.
- Provide general administrative support to the Department, supporting colleagues in periods of absence or high workload.
- Adhere to company's procurement policies and procedures
Requirements:
- Current experience in a Procurement role
- GCSE English & Maths at Grade A*-C
- Experience of ERP systems
- Experience in financial purchasing systems
- IT skills with a good working knowledge of MS Office
- Active listening skills
- Strong analytical skills
- Problem solving skills
- Commercially minded
Our Company: “We are a dynamic, fast-growing company, with an enviable reputation for leading edge science, offering contract research services to some of the world’s leading pharmaceutical companies, solving what were believed to be unsolvable scientific challenges”.
We believe in our ability to relentlessly push forward the boundaries of scientific excellence, delivering solutions for our clients, always operating ethically and with integrity. We take pride in our professionalism and commitment to always deliver our very best work.
Pharmaron acquired the Hoddesdon campus, consisting of several purpose built scientific and administrative buildings together with a purpose-built conference area in February 2017. The research building has more than 5,000m2 of premier R&D space and houses an established Process Chemistry, Analytical Chemistry and Drug Discovery teams. In addition, a Formulation Development team was also recently established. The Hoddesdon site has state-of-the-art Good Manufacturing Practice (GMP) standard facilities for the development of Active Pharmaceutical Ingredients (API), Formulation Development (FD) and Process Chemistry (PC).
- We offer a competitive salary and a progressive and comprehensive suite of employee benefits.
- We offer state of the art working environment on site.
- We offer the opportunity for growth and development and will support funding for relevant training and development programmes.
Why Should You Apply?
- This is an opportunity for you as a Procurement Coordinator professional to make a real impact in a highly scientific and regulated environment, demonstrate leadership, ambition and the desire to grow with the department.
- Build and shape your career in an environment that sets and commits to the highest standards.
- To be part of a team who support each other, embrace and solve technical challenges and put excellence at the heart of all that we do.
Pharmaron is a premier R&D service company supporting the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities having established diverse drug R&D service capabilities, ranging from synthetic, medicinal, and analytical chemistry, biology, DMPK, pharmacology, drug safety assessment, radiochemistry and isotopically labelled metabolism, chemical & pharmaceutical development to clinical development. With operations in China, US and UK staffed by over 19,000 employees, Pharmaron has an excellent track record in the delivery of R&D solutions to its partners in North America, Europe, Japan, and China.