Vacancies

Contracts Order Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

We are looking for:

The position we are seeking to fill is a contracts order administrator to support order processing, revenue records, invoice tracking on project milestones, calculating budget splits and other order administration duties. This is a team role and there will be a lot of interaction with other departments such as Business Development, Operations and Finance.

At Pharmaron we offer:

Vibrant and dynamic employment – we are a highly specialised, growth company operating in a critical sector of the economy – our future is strong and exciting!
Opportunities to develop your skills and yourself – our rapid growth brings greater opportunities for you to learn and grow faster!
A great team where we all support each other – enjoy your work – after all you spend about a third of your time here!

Requirements:

Over 3 years’ experience in relevant role within a fast-paced environment with admin and finance experience.
Experience of ERP systems – i.e. Access, Sage
Strong knowledge of basic accounting, financial principles, and practices
Proven ability to manage financial records pertaining to client contracts
Numerical skills
Proficient in Excel with good working knowledge of other MS Office packages
Well organised and able to prioritise concurrent deadlines
Analytical and problem-solving skills
Good written and verbal communication skills and having the confidence to explain finance to non-finance personnel
Excellent organization skills, focused on execution with strong attention to detail
Good stakeholder and relationship management

Key roles and responsibilities:

The successful candidate will have responsibilities for:

Maintaining sales order (contracts) and revenue records in our systems, from project set up through to fulfilment (release for invoicing and marking of achievement of revenue milestones), in accordance with the contracts established with our clients and in compliance with company and accounting policies.
Review contracts (Quotations, Work Orders and Purchase Orders) for completeness, compliance and accuracy.
Translate information from the contract to setting up the project in Access Focal Point (project software application) including the associated revenue recognition and invoicing profiles.
Raise internal purchase order requests for multi-site projects.
Trigger invoice requests in a timely manner – at signature of contract, regular monthly invoicing, per milestones or at project completion and through review of weekly invoicing milestone report.
Work collaboratively with the Business Unit Directors and Project Managers to ensure relevant monthly revenue recognition and invoicing activities undertaken across all projects.
Assist Project Managers by providing project timely reporting and analysis of information.
Assist in setting up and updating detailed tracking spreadsheets in Excel for multi-site/ complex/long term projects.
Work with site Management Accountant to ensure accurate recording of monthly revenue.
Evaluate processes and procedures to enhance the effectiveness of the business operations to support the growth in quantity and complexity of deals.
The job holder will be required to operate Access Dimensions and Focal Point for which proficiency is required or can be attained quickly (training on these systems will be provided).

Our Company: “We are a dynamic, fast-growing company, with an enviable reputation for leading edge science, offering contract research services to some of the world’s leading pharmaceutical companies, solving what were believed to be unsolvable scientific challenges”.

We believe in our ability to relentlessly push forward the boundaries of scientific excellence, delivering solutions for our clients, always operating ethically and with integrity. We take pride in our professionalism and commitment to always deliver our very best work.

Pharmaron acquired the Hoddesdon campus, consisting of several purpose built scientific and administrative buildings together with a purpose-built conference area in February 2017. The research building has more than 5,000m2 of premier R&D space and houses an established Process Chemistry, Analytical Chemistry and Drug Discovery teams. In addition, a Formulation Development team was also recently established. The Hoddesdon site has state-of-the-art Good Manufacturing Practice (GMP) standard facilities for the development of Active Pharmaceutical Ingredients (API), Formulation Development (FD) and Process Chemistry (PC).

We offer a competitive salary and a progressive and comprehensive suite of employee benefits.
We offer state of the art working environment on site.
We offer the opportunity for growth and development and will support funding for relevant training and development programmes.

Why Should You Apply?

This is an opportunity for you as a Sales Order Processing Coordinator professional to make a real impact in a highly scientific and regulated environment, demonstrate leadership, ambition and the desire to grow with the department.
Build and shape your career in an environment that sets and commits to the highest standards.
To be part of a team who support each other, embrace and solve technical challenges and put excellence at the heart of all that we do.

Pharmaron is a premier R&D service company supporting the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities having established diverse drug R&D service capabilities, ranging from synthetic, medicinal, and analytical chemistry, biology, DMPK, pharmacology, drug safety assessment, radiochemistry and isotopically labelled metabolism, chemical & pharmaceutical development to clinical development. With operations in China, US and UK staffed by over 19,000 employees, Pharmaron has an excellent track record in the delivery of R&D solutions to its partners in North America, Europe, Japan, and China.