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Facilities Administrator

Job Introduction

We are looking for:

A Facilities Administrator to provide vital administrative support to our Facilities Team, ensuring efficient management of maintenance systems, compliance documentation, and purchasing processes. This role is essential in maintaining operational excellence across site facilities and engineering functions.
At Pharmaron we offer:
  • Vibrant and dynamic employment – we are a highly specialised, growth company operating in a critical sector of the economy – our future is strong and exciting!
  • Opportunities to develop your skills and yourself – our rapid growth brings greater opportunities for you to learn and grow faster!
  • A great team where we all support each other – enjoy your work – after all you spend about a third of your time here!
Key roles and responsibilities:
  • Maintain and update computerised maintenance management systems (e.g., IMCS Pro, Maximo).
  • Schedule and coordinate site maintenance contracts, renewals, and department activities.
  • Organise service reports, certificates, and compliance records for servicing, calibration, and maintenance.
  • Oversee contractor documentation, including permits, risk assessments, and method statements.
  • Create reports on departmental adherence to audits, non-conformances, and compliance metrics.
  • Coordinate Facilities meetings, including scheduling and taking minutes.
  • Manage procurement processes, from requesting quotes to creating and amending purchase orders.
  • Maintain training records for Facilities staff, ensuring compliance with SOPs and procedures.
  • Act as a liaison between Facilities and other departments for audit readiness and quality metrics.
  • Ensure engineering document control systems are accurate and up to date.
  • Support validation documentation and compliance-related initiatives.
Requirements:

 
Essential:
  • Strong organisational and prioritisation skills, with the ability to manage multiple tasks.
  • Excellent IT skills, particularly with MS Office and CMMS systems.
  • Attention to detail and a methodical approach to problem-solving.
  • Effective communication and stakeholder management abilities.
  • A proactive, team-oriented attitude with the ability to work independently.
Desirable:
  • Qualification in Business Administration or a related field, or equivalent experience.
  • Familiarity with pharmaceutical or regulated industries, particularly in an engineering environment.
  • Experience using electronic CMMS and document control systems.

Our Company: “We are a dynamic, fast-growing company, with an enviable reputation for leading edge science, offering contract research services to some of the world’s leading pharmaceutical companies, solving what were believed to be unsolvable scientific challenges”.
We believe in our ability to relentlessly push forward the boundaries of scientific excellence, delivering solutions for our clients, always operating ethically and with integrity. We take pride in our professionalism and commitment to always deliver our very best work.
Based in Northamptonshire, our Rushden site is a centre of excellence for Radiolabeled Sciences incorporating both Metabolism (which includes Clinical Metabolism, Pre-clinical ADME, In vitro and DDI services, Large Molecule Metabolism, Environmental Fate, Plant Metabolism and Metabolite Identification) in addition to Chemistry (which includes API and IMP manufacture). We offer our employees a supportive teamwork environment, enabling them to develop and liberate their true potential.
  • We offer a competitive salary and a progressive and comprehensive suite of employee benefits.
  • We offer state of the art working environment in our specialist Rushden site.
  • We offer the opportunity for growth and development and will support funding for relevant training and development programmes.
Why Should You Apply?
  • This is an opportunity for you as a Facilities Administrator professional to make a real impact in a highly scientific and regulated environment, demonstrate leadership, ambition and the desire to grow with the department.
  • Build and shape your career in an environment that sets and commits to the highest standards of Chemistry.
  • To be part of a team who support each other, embrace and solve technical challenges and put excellence at the heart of all that we do.
Pharmaron is a premier R&D service company supporting the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities having established diverse drug R&D service capabilities, ranging from synthetic, medicinal, and analytical chemistry, biology, DMPK, pharmacology, drug safety assessment, radiochemistry and isotopically labelled metabolism, chemical & pharmaceutical development to clinical development.  With operations in China, US and UK staffed by over 21,000 employees, Pharmaron has an excellent track record in the delivery of R&D solutions to its partners in North America, Europe, Japan
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